- Obtains requirements by verifying, preparing, and forwarding purchase orders; verifies receipt of items; authorizes payment.
- Researching and comparing suppliers, goods, and services.
- Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.
- Monitoring inventory levels and determining purchase needs.
- Requesting cost proposals and negotiating contracts and prices.
- Preparing and processing purchase orders.
- Maintaining records of all transactions, purchase orders, receipts, and payments.
- Scheduling and verifying purchase deliveries.
- Building and maintaining positive, long-term supplier relations.
- Responsible for procurement and purchasing activities on assigned projects/vendors.
- Prepares, reviews and issues purchase orders.
- Proactively communicate with Project Managers and department heads to ensure good project communication.
- Maintains manual or computerized procurement records.
- Liaises with Quality Control to report defective or unacceptable goods or services.
- Ensures that all contract procedures are followed and executed in a professional manner.
- Maintains records of business transactions and product inventories, reporting data to companies or government agencies as necessary.
- Proactively follow up with Sales and/or Project Management to confirm purchasing requirements, ensuring timely purchase of goods to meet customer demands.
- Be available outside of core business hours (remotely) to field urgent purchasing concerns.
- ERP experience preferred.
- Inventory Control
- Other duties as assigned such as CSO for the company

To be successful as a Purchasing Agent you should be able to critically assess suppliers, products, and services, and negotiate the best possible deals. Ultimately, an outstanding Purchasing Agent has a keen sense of business and maintains meticulous transaction records.